Office Administrator, London
Job Description
Office Administrator
Salary: £28,000 – £30,000 per annum
Working Hours: Full-time, 5 days a week, office-based, 08:00 to 16:30
Annual Leave: 28 days including bank holidays
*Please note that this vacancy does not offer sponsorship or able to accept candidates on PSW Visa*
The Company
Since it’s humble beginnings in the 80’s this family-run business has grown into one of the UK’s largest independent food manufacturers in their sector. They supply their products to multiple sectors including travel, food service and food manufacturers across the UK and beyond.
Overview:
The Office Administrator will work closely with the HR Manager, supporting various office administration duties and providing essential assistance across HR and payroll functions. Key responsibilities include maintaining accurate records, managing attendance and payroll processes for salaried, permanent, and agency staff, and ensuring smooth daily operations. Strong organisational skills, attention to detail, and multitasking abilities are essential for success in this role.
Key Responsibilities:
• Administrative Support:
o Perform day-to-day administrative tasks to support HR and payroll functions.
o Maintain accurate records and organise documentation.
• Attendance and Payroll Oversight:
o Oversee and monitor attendance records for salaried staff, identifying and addressing any discrepancies.
o Collect and organise timesheets for hourly employees.
o File timesheets and maintain updated records for all employees.
o Promptly enter new starters and leavers into the system.
o Coordinate with payroll to resolve any issues or updates as needed.
• Reporting and Documentation:
o Review and address incoming emails promptly.
o Print and review daily reports for accuracy.
o Send daily attendance and relevant reports to HR.
• HR Assistance:
o Assist HR in enrolling new starters into the system.
o Collect fingerprints from new starters for clock-in and clock-out purposes.
o Provide induction for new hires.
o Ensure files are well-organised and updated as required.
Skills and Qualifications:
• Organisational Skills: Strong ability to organise tasks and manage time effectively.
• Attention to Detail: Keen eye for accuracy in record-keeping and reporting.
• Proficiency in Microsoft Office: Good knowledge of Microsoft Word, Excel (for creating reports), and other relevant tools.
• Experience: Familiarity with timesheets and payroll processes is desirable. Prior experience in office administration is an advantage.
• Communication: Clear and proactive in resolving discrepancies and communicating with team members.